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How to Add Your Signature in Outlook
Step 1: Click Copy Signature above. You may need to grant your browser permission to access the clipboard.
Step 2: Follow the instructions for your version of Outlook:
New Outlook (2024+)
- Click the Settings gear icon (top right)
- Select Accounts → Signatures
- Click + New signature and give it a name
- Click in the signature text box and paste (Ctrl+V or Cmd+V)
- Under "Select default signatures," choose your new signature for New messages and Replies/forwards
- Click Save
Classic Outlook (Desktop)
- Click New Email to open a compose window
- In the Message tab, click Signature → Signatures...
- Click New, enter a name, and click OK
- Click in the "Edit signature" box and paste (Ctrl+V)
- Under "Choose default signature," select your new signature for New messages and Replies/forwards
- Click OK
Note: If pasting doesn't preserve formatting in Classic Outlook for Windows, use the Download HTML button instead. Save the file to your Signatures folder (typically C:\Users\[YourName]\AppData\Roaming\Microsoft\Signatures), then select it in Outlook.